Welcome to the internal ENVRI-FAIR project’s first newsletter! In this issue, we provide you with the status of the project after its first eight months.
The project management related Communication should be directed to manager@envri-fair.euand to Andreas.
Project Communication Tools
Redmine
ENVRI-FAIR uses the open-source Redmine environment for storage of project-related contact information of participants and project-related documents, for handling the communication between participants, for coordinating workflows in work packages and for the project management.
The project communication platform has been established and currently, the ENVRI-FAIR user group has 150 members. ENVRI-FAIR D1.2 Project Internal Communication Tool contains the details about the tool and its structure.
Website
The website is still in its preliminary version at the moment due to hosting and migration issues from the ENVRIplus to ENVRI-FAIR. The website is and will be in future accessible at www.envri-fair.eu
Templates for reports and presentations
Templates for ENVRI-FAIR presentations, posters, meeting agendas and minutes are accessible here. When you prepare reports, poster or presentations, please check this folder for the latest version.
Overview presentations
We provide two versions of overview presentations:
Short version (11 slides)
Extended version (20 slides)
The current versions of both overview presentations are accessible here. Whenever you want to use an overview presentation, please check this folder for the latest version. We will keep updating the presentations continuously with new information as well as figures and illustrations we are working on right now.
Meetings
Common event and meeting calendar
In ENVRI-FAIR many meetings are held virtually. Our personal calendars and carbon footprints are thankful. We have set up a dedicated subproject within Redmine, which includes information on:
meetings (issue tracker Meeting)
conferences and workshops (issue tracker Feature), and
deadlines for abstract and proposal submissions (issue tracker Scheduled Task)
Please have a look at the calendar and Gantt features to get informed. You can filter the issues according to the tracker mentioned above. The project manager will enter the meetings and events into the calendar. Please provide information about past and upcoming events and meetings, including:
a list of persons who are attending the meeting or event
a link to the conference/workshop/ deadline announcement, and
a link to or file containing the respective abstract etc.
Meeting scheduler
Deutsches Forschungsnetz (DFN) offers a freely accessible platform to coordinate possible meetings with a poll. The tool is accessible here.
Virtual meeting rooms
DFN offers also a platform to create virtual meeting rooms (similar to WebEx, Skype etc.). We created a separate meeting room for each single WP, which can be used for meetings across WPs or with external participants. More information is available in Redmine.
Report on Communications Actions
The project office & WP2 kindly ask all project partners to prepare short reports on communications actions with regard to ENVRI-FAIR (e.g., conference participation, conference paper, poster, social media, presentation, articles published in the popular press). Reporting and communicating the information you e.g. collected when participating in an event, is part of the dissemination strategy by WP2. A preliminary template for the reports can be found in Redmine. Please store the reports for now in this folder. An online form will replace the template soon.
ENVRI week
ENVRI week 2020 is scheduled for 3 -7 February 2020; potential venues are currently being investigated. ENVRI weeks are likewise scheduled for the first full week in February in 2021 and 2022.
Project management and implementatiom
Deliverables and Milestones
Upload your deliverable or milestone report here using the templates accessible here. The project reporting is mostly on time with only two deliverables being slightly delayed. At the end of Month 6, 11 Milestones had been due which were all met.
All subdomain work packages have conducted their subdomain FAIRness analyses and drafted preliminary implementation plans. Work packages 5 und 7, which coordinate the implementation work, have organised subdomain workshops for drafting the next steps towards detailed implementation plans. Work packages 5 and 7 have set up regular telephone calls with the subdomain work packages 8 to 11 to monitor and guide the implementation work in the subdomains. The Deliverables and Milestone reports can be found in Redmine.
Project Communication Tools
Project management and implementatiom
