The EMBRC-ERIC Financial & Administrative Assistant provides expert financial & administrative services for the EMBRC-ERIC Secretariat and the EMBRC-ERIC Executive Director.


Full Time, permanent contract of employment.

Service Group

EMBRC-ERIC Secretariat Location EMBRC-ERIC Headquarters, 4 Place Jussieu, Paris, France, Sorbonne Université, Paris 5.

Working Language

Fluency in English; knowledge of French will be desirable.

Brief Description of EMBRC

The European Marine Biological Resource Centre (EMBRC-ERIC) is a distributed pan-European research infrastructure that aims to provide a strategic delivery mechanism for excellent and large-scale marine science in Europe. With its services, EMBRC-ERIC will support both fundamental and applied research, based on marine bioresources and marine ecosystems. EMBRC-ERIC is centrally managed by the EMBRC-ERIC Executive Director, with the support of the EMBRC-ERIC Secretariat, based at the Paris Headquarters, hosted by Sorbonne Université, Campus of Jussieu.

For further information, see:

Main Activities

Reception and maintenance of EMBRC-ERIC Headquarters

  • Welcome and inform the staff and users of the structure;
  • Keep the premises (offices and small reception area) supplied and operating;
  • Ensure the proper functioning of HQ devices (printer, communication tools, etc.);
  • Process incoming and outgoing mail;
  • Support the organization of EMBRC-ERIC or working groups meetings.

Secretariat Staff Support

  • Support the mission planning and expense refund of the Secretariat Staff;
  • Support the Executive Director & CFAO and assist with their agendas, their travels and theirs meetings;
  • Support the organization of EMBRC-ERIC events at the Headquarters and outside;
  • Maintain the centralised file storage (Dropbox) and archiving;
  • Maintenance and management of all software packages for the EMBRC-HQ team.

Finance & Administration

  • Process financial & administrative information and files, verify their compliance, proceed with the meticulous archiving of files and systematically inform the CFAO about the status of files;
  • Follow the accounting of expenses, including requests for payments and invoices, service-made notification, issuance of payments to suppliers;
  • Provide information for reporting purposes, in connection with EMBRC-ERIC Chief Financial & Administration Officer, and Accountant.

Essential Skills

  • Proven excellent organisational skills;
  • Expert application of secretarial techniques;
  • Expert use of MS Office;
  • Able to deal effectively with multiple tasks and changing tasks and schedules;
  • Excellent comprehension and written and oral expression in English (essential) and in French (desirable);
  • Accustomed to a multi-cultural environment, and to working with a high-degree of transparency and in close interaction with colleagues;
  • Method, rigor, efficiency, quality and precision in the organization of work.

Desired Skills and Competences

  • Minimum three years in a similar role;
  • Experience of administrative software in either public or private organisations;
  • Experience of event management;
  • Experience of international contexts;
  • Paralegal Skills are advantageous.


More information:https://www.embrc.eu/about-us/jobs


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